Templafy Teams SaaS Agreement for Free Trial

1. ACCESS AND USE

1.1            Grant of Access

Templafy grants you a non-exclusive, non-transferable, revocable right to access and use the Free Trial Services solely for your internal evaluation and testing purposes during the Trial Period. The Free Trial Services consist of access to Templafy’s software-as-a-service platform and associated applications during the Trial Period, provided at no monetary charge. The Trial Period means a maximum of 30 days from the date Customer is first granted access to the Free Trial Services, unless earlier terminated by either party or replaced by a paid subscription for the Services. 

1.2            Restrictions

You agree that you will not, and will not permit any third parties to: 
(i) use the Free Trial Services for any commercial or production purposes; 
(ii) copy, modify, or create derivative works of the Free Trial Services, in whole or in part; 
(iii) rent, lease, lend, sell, license, sublicense, assign, distribute, publish, transfer, or otherwise make the Free Trial Services available to any third party; 
(iv) reverse engineer, disassemble, decompile, decode, adapt, or otherwise attempt to derive or gain access to any software component of the Free Trial Services; 
(v) remove any proprietary notices; or 
(vi) use the Free Trial Services in violation of any applicable law. 

1.3            Suspension/Termination

Templafy may suspend or terminate the Free Trial Services at any time and for any reason, with or without notice. 

2. FEES

You will not be required to pay any monetary fees for use of the Free Trial Services during the Trial Period. No invoice will be issued and you will have no payment obligations relating to the Free Trial Services during the Trial Period. Any continued access to or use of the Services after the Trial Period requires Customer to enter into Templafy’s applicable paid subscription agreement and pay the applicable fees. 

3. YOUR OBLIGATIONS

3.1            You are responsible for ensuring your access and use of the Free Trial Services is in compliance with this Agreement and applicable laws. 

3.2            You are responsible for the technical requirements that would enable you to access the Free Trial Services. 

3.3            You agree not to share access to the Free Trial Services with any third party except through invitation or workspace functionality made available by Templafy.

4. CUSTOMER DATA

4.1            You shall retain and have all ownership, rights, title, and interest in and to, all Customer Data, including AI outputs. “Customer Data” means any data, content, or materials provided to Templafy by or at your direction through the Free Trial Services, and AI outputs generated through the Free Trial Services. By using Free Trial Services, you grant Templafy a royalty-free, non-exclusive, worldwide license to use Customer Data as necessary or reasonably useful to: (i) provide, operate, support, maintain, and secure the Free Trial Services (incl. sending prompts to LLMs and returning outputs); (ii) comply with law, this Agreement and our policies; (iii) prevent and address fraud, security and technical issues; and (iv) improve the Free Trial Services, using aggregated, anonymized, de-identified, or pseudonymized data where reasonably feasible and appropriate, and subject to the AI restrictions in Section 5.

4.2            You remain solely responsible for the content submitted through the Free Trial Services, including ensuring you have all rights, permissions, notices, consents, lawful bases, and authority required for any personal data, including third-party personal data, submitted through the Free Trial Services.  Customer is responsible for all users invited to or permitted to access the Free Trial Services through Customer’s account or workspace.

5. AI

5.1            Free Trial Services may include integrated, assistive artificial intelligence or machine learning functionality. Use of AI functionalities is optional.

5.2            Templafy identifies AI functionalities through in-product notices, product documentation, and/or general AI documentation available at: https://www.templafy.com/home/platform/security/security-and-privacy-faq/#does-the-templafy-platform-leverage-any-ai. Because available AI functionality, controls, data use, and applicable terms may differ by solution, service tier, and configuration, additional or more specific information may be provided in the applicable agreement, DPA, product documentation, service-specific terms, or in-product notices.

5.3            Templafy does not use Customer Data to train or fine-tune general AI models, and does not permit underlying third-party AI model providers to use Customer Data to train or fine-tune their general AI models, unless expressly stated in applicable service-specific terms or otherwise agreed.

5.4            Where required by applicable law, including the EU AI Act, Templafy will apply or support notices, labels, metadata, provenance information, or other measures to identify, mark, or disclose that content has been generated or modified by AI.

5.5            AI outputs may be inaccurate, incomplete, or unsuitable for your intended purpose. You are solely responsible for reviewing and validating any output before relying on, publishing, distributing, or using it.

5.6            You must not use AI functionalities to generate, submit, or process content that is unlawful, infringing, violates any third party’s rights, or that you are not authorized to use. You remain solely responsible for all content you submit to or generate through the AI functionalities.

5.7            Templafy makes no warranties regarding the accuracy, completeness, reliability, fitness for a particular purpose, or lawfulness of any AI-generated output. To the maximum extent permitted by law, Templafy disclaims liability for any consequences arising from use of AI functionalities.

5.8            AI functionalities are subject to change, suspension, or discontinuation at Templafy’s discretion. 

6. INTELLECTUAL PROPERTY

Templafy retains all rights, title, and interest in and to the Free Trial Services and all software, improvements, enhancements, and modifications thereto. 

7. CONFIDENTIALITY

During the term of the Agreement, either party may disclose confidential information to the other party. The receiving party shall protect the confidentiality of such information with at least the same degree of care as it uses for its own confidential information (but not less than reasonable care) and shall not use it except as permitted by this Agreement. 

8. DISCLAIMER OF WARRANTIES

THE FREE TRIAL SERVICES ARE PROVIDED “AS IS” AND “AS AVAILABLE”, WITHOUT ANY WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, NON-INFRINGEMENT, OR ANY WARRANTY ARISING FROM COURSE OF DEALING OR USAGE OF TRADE. TEMPLAFY DOES NOT WARRANT THAT THE FREE TRIAL SERVICES WILL BE UNINTERRUPTED OR ERROR-FREE. 

9. NO SERVICE LEVEL COMMITMENTS

No service levels, credits, support obligations, or uptime commitments apply to the Free Trial Services. 

10. DATA SECURITY & PRIVACY

10.1            Privacy Policy. 
Templafy’s Privacy Policy, available at https://www.templafy.com/general-privacy-policy/ or any successor location, governs Templafy’s processing of personal data as an independent controller and is incorporated by reference into this Agreement for that purpose. As an independent controller, Templafy may process personal data relating to Customer and any of its users interacting with the Free Trial Services as described in the Privacy Policy.

10.2            Data Processing Agreement. 
To the extent Templafy processes Customer Personal Data on behalf of Customer as processor or sub-processor in connection with the Free Trial Services, the Templafy Data Processing Agreement (“DPA”) available at https://www.templafy.com/data-processing-agreement/ or any successor location applies to such processing and forms part of this Agreement. For clarity, the Privacy Policy governs Templafy’s independent controller processing, including Templafy’s determination of applicable retention periods, security measures, and use of service providers, vendors, systems, or tools for such controller purposes, while the DPA governs processing where Templafy acts as processor or sub-processor on behalf of Customer. Capitalized terms used in Sections 10.2 through 10.6 and not defined in this Agreement have the meanings given in the DPA. For the Free Trial Services, this Section 10 constitutes supplemental terms to the DPA and forms part of the DPA where the DPA applies. To the extent this Section 10 conflicts with the DPA in relation to the Free Trial Services, this Section 10 will prevail for the Free Trial Services to the extent permitted by Applicable Data Protection Law, except where the conflicting DPA term is required by Applicable Data Protection Law and cannot be varied by agreement, or where the Standard Contractual Clauses apply and prevail by their terms. For clarity, this Section 10 does not limit any mandatory obligations under Applicable Data Protection Law.

10.3            Customer Authority and Data Responsibilities. 
Customer must ensure that Customer and its users have all rights, permissions, notices, consents, lawful bases, and authority required to submit, generate, store, share, and otherwise process personal data through the Free Trial Services, including personal data relating to third parties. Customer and its users must not submit special category data, criminal-offense data, children’s data, health data, financial account data, government identification numbers, or other sensitive personal data as Customer Data through the Free Trial Services unless expressly permitted by Templafy in applicable service-specific terms, product documentation, in-product notices, or written instructions. Customer is solely responsible for the lawfulness and safeguards applicable to any personal data submitted through the Free Trial Services, and Templafy has no obligation to review, verify, classify, or interpret Customer Data to determine whether it contains personal data or sensitive personal data.

10.4            Sub-processors. 
Where the DPA applies, Customer authorizes Templafy to engage Sub-processors in accordance with the DPA. The applicable Sub-processors are identified in Templafy’s Sub-processor documentation, unless Templafy makes Free Trial-specific Sub-processor information available through its website, the Free Trial Services, email, in-product notice, or other reasonable electronic means. Templafy will provide notice of new or replacement Sub-processors in accordance with the DPA or through such other reasonable electronic means.

10.5            Audit and Information Rights. 
Where the DPA applies, Templafy will make available information reasonably necessary to demonstrate compliance with its processor obligations under the DPA. For the Free Trial Services, Templafy may satisfy audit and information requests through generally available security documentation, certifications, audit summaries, questionnaires, product documentation, Sub-processor information, or other materials reasonably made available by Templafy, unless Applicable Data Protection Law requires otherwise. Any additional audit or information request must be reasonable, proportionate, subject to appropriate confidentiality and security restrictions, and must not compromise the security, confidentiality, availability, or integrity of the Free Trial Services, Templafy systems, or other customers’ data.

10.6            Updates. 
Templafy may update its Privacy Policy, DPA, security documentation, Sub-processor documentation, product documentation, service-specific terms, in-product notices, and other documentation relating to the Free Trial Services from time to time in accordance with this Agreement and Applicable Data Protection Law. Customer’s continued access to or use of the Free Trial Services after such updates take effect constitutes acceptance of the updated terms to the extent permitted by applicable law. 

11. LIMITATION OF LIABILITY

To the maximum extent permitted by applicable law, in no event shall Templafy be liable to you for any indirect, incidental, special, punitive, exemplary, or consequential damages, or for any loss of income, sales, data, profits, revenue, business interruption, or costs of substitute services, however caused and regardless of the theory of liability, arising out of or related to this Agreement or your use of the Free Trial Services, even if Templafy has been advised of the possibility of such damages. 

To the maximum extent permitted by applicable law, Templafy’s total aggregate liability arising out of or related to this Agreement or your use of the Free Trial Services shall be zero (0). Nothing in this Agreement excludes or limits liability to the extent such liability cannot lawfully be excluded or limited, including for death or personal injury caused by negligence, or for fraud or willful misconduct. 

12. TERM AND TERMINATION

​12.1            This Agreement and your access to the Free Trial Services shall automatically expire at the end of the Trial Period or may be terminated earlier by either party, for any reason, at any time, with or without notice. If Customer has not entered into Templafy’s paid subscription agreement effective immediately following the end of the Trial Period, Customer’s access to the Services will terminate automatically without notice. 

12.2            Upon expiration or termination, you agree to immediately cease all use of the Free Trial Services and delete any related materials or components from your computer systems. 

13. GENERAL PROVISIONS

​13.1            This Agreement constitutes the entire agreement between the parties with respect to the Free Trial Services and supersedes all prior or contemporaneous understandings regarding its subject matter.

13.2            This Agreement will be governed, construed, and enforced in accordance with the laws of New York state, without regard to its conflict of laws rules.  

13.3            Templafy reserves the right to update or modify this Agreement at any time. Continued use of the Free Trial Services after such changes constitutes acceptance.