Templafy Affiliates

We may share your personal data within Templafy’s affiliates listed below to provide services to you:

Service Providers

We may provide your personal data to companies that provide services to help us with our business activities. These companies are authorized to use your personal data only as necessary to provide these services to us, in compliance with this Privacy Policy and appropriate data processing terms signed with them. Third-party service providers are thoroughly vetted in terms of their ability to live up to Templafy’s requirements for information security and data protection measures.

Legal Authorities

We may disclose your personal data to a third party if we reasonably believe that disclosure is compelled by applicable law, regulation, legal process, or a government request, or to protect the security or integrity of our services, or to protect ourselves, or our customers or users of our website. Unless we are prohibited by law, we will notify you of any disclosure requirement. 

Business Transaction Cases

In case Templafy is involved in a merger, sale, consolidation, change in control, transfer of substantial assets, reorganization or liquidation, your personal data and other information concerning your relationship with us might be disclosed, under conditions of confidentiality, to our advisers and any prospective purchaser’s advisers. In this case we will inform you, via email and/or a prominent notice on our website, of any change in ownership and use of your personal data.

Trusted third parties

In certain cases, we share personal data with trusted third parties that act as independent or joint controllers. These parties may use cookies or similar technologies to collect data about your interaction with our website, for purposes such as analytics, personalized content, and advertising.  For more information about these third parties, the specific data they process, and how you can manage your preferences, please refer to our Cookie Policy. 

Others

We may also disclose your personal data to any other third party with your prior consent, or after having de-identified or aggregated your personal data in a way that they cannot be used to identify you anymore.   

Artificial Intelligence

Templafy welcomes innovative technology and methods to improve our services and optimize our business while practicing caution and maintaining a security-first approach in everything we do. Artificial Intelligence (AI) used by Templafy and its service providers is subject to existing stringent security and privacy standards to protect the data with which we have been entrusted. Before authorizing third-party or internal use of AI, we ensure to thoroughly vet the learning capabilities of the machine learning models, assess any increased risks to the rights and freedoms of data subjects, and ensure compliance with the data protection level outlined in any applicable contracts, this policy, and the applicable legislation. Where applicable, customer administrators are given the opportunity to control the degree to which AI functionality is a part of the Templafy Solutions delivered and end users can choose whether to interact with this functionality. To learn more about AI in Templafy Solutions, please visit this webpage. If you are an end user of Templafy Solutions and have questions about the use of AI functionality, please refer to the administrator of your organization.

Templafy does not use personal data for automated decision-making, including profiling, within the meaning of Article 22 GDPR. 

Individuals whose personal data is transferred under the Data Privacy Framework also have the right to choose (opt-out) whether their personal data is: 

• disclosed to a third party (other than our agents acting on our behalf), or 
• used for a purpose that is materially different from the purpose for which it was originally collected or subsequently authorized. 

For sensitive personal data, we will obtain explicit opt-in consent before such disclosure or use. 

To exercise any of the rights or choice, please contact us at privacy@templafy.com. 

Templafy Solutions

Please note that we may be acting as a data processor on behalf of our customers when delivering services to these customers. If you are an end user of Templafy Solutions and wish to exercise your rights regarding the personal data about you within Templafy Solutions, please refer to the administrator of your organization.

Exercise Your Rights

To opt out of marketing communications, you can follow the guide at the bottom of the email from us. If this option is not available, you can write to us at privacy@templafy.com. If you wish to exercise any other privacy right, are unsure which privacy rights apply to you, or have any other question about this Privacy Policy, please write to privacy@templafy.com.

Cookie Preferences

Templafy makes use of cookies to understand and save your preferences for future visits to our websites, compile aggregate data about site traffic and interactions, and improve site experiences and solutions. Individuals may choose to accept or decline non-essential cookies. You can adjust your cookie preferences at any time using the cookie banner and “Cookie settings” link available at the bottom of our websites. 

Please visit our cookie notice for more information. For your first visit to templafy.com or support.templafy.com, you are asked about your cookie preferences. After this, you may change the cookie settings at the bottom of these websites. It is also possible to block all cookies in your browser settings, but please note that this may affect site functionality.

Request Handling

Templafy has implemented measures to promptly handle your privacy requests. To help protect your privacy and security, we might take reasonable steps to verify your identity before granting you access to your personal data. We will make reasonable attempts to promptly investigate, comply with, or otherwise respond to your requests as may be required by applicable law.

Depending upon the circumstances and the request, we may not be permitted to provide access to personal data or otherwise fully comply with your request; for example, where producing your information may reveal the identity of someone else. We might refuse your requests where, at Templafy’s discretion, they may be unfounded, excessive, or otherwise unacceptable under applicable law. 

Data Privacy Framework (Applicable to the European Economic Union, Switzerland, and the UK)

Templafy complies with the EU-U.S. Data Privacy Framework (EU-U.S. DPF), the UK Extension to the EU-U.S. DPF, and the Swiss-U.S. Data Privacy Framework (Swiss-U.S. DPF) as set forth by the U.S. Department of Commerce. Templafy has certified to the U.S. Department of Commerce that it adheres to the EU-U.S. Data Privacy Framework Principles (EU-U.S. DPF Principles) with regard to the processing of personal data received from the European Union in reliance on the EU-U.S. DPF and from the United Kingdom (and Gibraltar) in reliance on the UK Extension to the EU-U.S. DPF. Templafy has certified to the U.S. Department of Commerce that it adheres to the Swiss-U.S. Data Privacy Framework Principles (Swiss-U.S. DPF Principles) with regard to the processing of personal data received from Switzerland in reliance on the Swiss-U.S. DPF. If there is any conflict between the terms in this Privacy Policy and the EU-U.S. DPF Principles and/or the Swiss-U.S. DPF Principles, the Principles shall govern. To learn more about DPF program, and to view our certification, please visit the official website of the DPF program.

Templafy is responsible for the processing of personal data it receives under EU-US DPF, the UK Extension to the EU-U.S. DPF and the Swiss-U.S. DPF, and subsequent transfers to a third-party acting as an agent on its behalf. With respect to personal data received or transferred pursuant to the EU-U.S. DPF and the Swiss-U.S. DPF, Templafy is subject to the regulatory enforcement powers of the U.S. Federal Trade Commission. In certain situations, Templafy may be required to disclose personal data in response to lawful requests by public authorities, including to meet national security or law enforcement requirements. In compliance with the EU-U.S. DPF and the UK Extension to the EU-U.S. DPF and the Swiss-U.S. DPF, Templafy commits to resolve DPF Principles-related complaints about our collection and use of your personal information. EU and UK and Swiss individuals with inquiries or complaints regarding our handling of personal data received in reliance on the EU-U.S. DPF and the UK Extension to the EU-U.S. DPF (and the Swiss-U.S. DPF) should first contact Templafy, using the contact information at the top of this Privacy Policy. In compliance with the EU-U.S. DPF and the UK Extension to the EU-U.S. DPF and the Swiss-U.S. DPF, Templafy commits to cooperate and comply respectively with the advice of the panel established by the EU data protection authorities (DPAs), the UK Information Commissioner’s Office (ICO), the Gibraltar Regulatory Authority (GRA), the Swiss Federal Data Protection, and Information Commissioner (FDPIC) with regard to unresolved complaints concerning our handling of personal data received in reliance on the EU-U.S. DPF and the UK Extension to the EU-U.S. DPF and the Swiss-U.S. DPF. An individual has the possibility, under certain conditions, to invoke binding arbitration for complaints regarding DPF compliance not resolved by any of the other DPF mechanisms. Please see Annex I for additional information.

Where personal data is transferred to third countries not covered by the Data Privacy Framework, Templafy ensures appropriate safeguards, such as the use of Standard Contractual Clauses or European Commission Decision on the adequate protection of personal data under Article 45(1) of the GDPR. 

Children and special categories of personal data

As a data controller we do not process personal data of children and we do not collect special categories of data. Templafy processes personal data only in a B2B context. If you are an individual, you must act in a business capacity and be at least 18 years old.

Linked Websites

At our discretion, we may include hyperlinks on our websites that link to third-party websites. These websites have separate and independent privacy policies. Our Privacy Policy does not cover any linked sites, and we are not responsible for the privacy practices of these sites or any companies we do not own or control. Templafy does not endorse any products, services or other content described or offered on any linked sites. We encourage you to seek out the privacy policies applicable to those sites to understand how your personal data is used and protected outside of Templafy.

Changes

Templafy reserves the right to modify this Privacy Policy from time to time. We will post any changes to our Privacy Policy on this page with an “Effective Date” at the top. Please check this page regularly to stay informed of the most recent changes.