Customer case

How Aarhus University improve their workflows through template management

  • Industry: Education & Research
  • Location: 15 in Denmark
  • Number of employees: 12,000
About Aarhus University

Aarhus University’s digital transformation priorities

Aarhus University was established in 1928, and today it has several world class research fields, 12,000 employees, and over 42,000 students. It is a top ten university amongst those founded in the past 100 years, and combines a high level of academic standards with collaboration to find new ways of research. The university aims to contribute towards solving the complex global challenges facing the world today.

Due to the nature of education and research facilities, there are a large number of documents and templates required on a daily basis, and employees were facing difficulties accessing these and staying on brand. In particular, the administrative and HR divisions were finding a lot of time was spent trying to access the correct documents for case processing. Aarhus University was using an on-premise template management and document creation system that was proving increasingly resource-intensive to administer, because only the supplier could update it.


How Aarhus University achieved digital transformation

Aarhus University chose a flexible and future-proof solution with improved user-experience features for everyone throughout the organization, and a centralized way to distribute content in Microsoft Word and PowerPoint. This has helped ensure Aarhus University’s brand remains consistent and up-to-date in all documents and presentations produced by employees.

The central IT team can globally update standard documents and digital assets, while the administration divisions can update their local content without needing to involve the IT team. Once content is updated in the online interface, it is immediately available to all users. This has benefited all employees, particularly those who share documents and text items across units. 

The greatest overall benefit is the on-brand scalability, flexibility and Templafy’s library features, which is particularly optimizing the time Aarhus University employees spend on case processing documents. Our administration support on templates, documents and presentations is now easier – with Templafy, we can quickly check and correct content, and then instantly make everything available to our users

Pia Hvid Tønnesen
Digital Project Manager, Aarhus University

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