Ensure consistency at scale with brand compliance software
Keep every document, presentation, and email on-brand—no matter who creates it or where they work. Templafy helps global teams enforce brand standards effortlessly, all from inside Microsoft 365.
“Not only did Templafy make the document creation process more efficient, but it also provided an additional level of brand guardianship and quality control.”
Sarah Middleton
Brand & Marketing Communications Director, ERM
With Templafy
Enterprise brand compliance software thats built for Microsoft 365
What is brand compliance software?
Keeping your brand consistent across all your content is tough—especially for global companies with teams in multiple locations. But brand consistency is key to building trust and maintaining customer loyalty. Solutions like brand compliance software can help bridge the gap between guidelines and execution, ensuring every piece of content aligns with your standards.
How Templafy delivers even more value
Templafy goes beyond storing brand assets. It automates document creation and enforces brand rules directly inside Microsoft 365, so teams build business-ready documents that are always accurate, compliant, and up-to-date—without changing how or where they work.
How Templafy fits into the modern brand governance stack
Templafy connects to your DAM, sales enablement tools, and CRM systems to bring approved assets and data into the apps employees use every day. It closes the gap between where content is stored and where content is created,delivering real brand governance across Word, PowerPoint, Excel, Outlook, Google Workspace, and more.
The cost of manual brand compliance
Even the best brand guidelines can unravel when teams don’t apply it consistently. Yet many enterprises rely on manual processes that leave too much room for error.
| The problem | The proof |
|---|---|
| Inconsistent content weakens brand perception and trust | Businesses with consistent branding achieve 33% higher revenue.1 |
| Outdated assets create confusion and damage brand reputation | 48% of employees “often” pull outdated information into sales content.² |
| Content errors expose teams to legal and compliance risks | 94% of employees still see errors in content even after review.² |
| Workflow inefficiencies slow down time-to-market | 62% of teams regularly recreate content that already exists.² |
| Fragmented tools lead to off-brand outputs and mistakes | 74% of employees use four or more apps to create a single document.² |
1. Brand consistency: Why it’s important and how to achieve it (Marq)
2. The content is everything report (Templafy)
Why leading enterprises protect their brand with Templafy
Templafy removes the guesswork and makes staying on-brand the path of least resistance.
On-brand content, every time
Centrally governed assets are automatically applied in Word, PowerPoint, and Outlook, so every file starts with the correct logos, layouts, and tone of voice.
Aligned campaigns across global teams
Templates, visuals, and marketing materials live inside employee workflows, ensuring brand consistency across markets, languages, and time zones.
No outdated assets in client work
Logos, fonts, product details, and disclaimers update automatically, preventing old or off-brand materials from slipping into final deliverables.
Documents built in minutes, not hours
AI-powered automation formats slides, applies layouts, and surfaces the right assets instantly, reducing manual fixes and speeding up delivery.
One source of truth for every team
All brand rules and company data live in one platform. Distributed teams access the same approved materials across Microsoft 365 and Google Workspace.
How Templafy keeps every document on-brand, accurate, and compliant
Brand compliance features
Dynamic templates that stay up to date
Templates pull in the latest logos, layouts, legal text, and product data, eliminating outdated files at the source.
Brand assets embedded inside everyday tools
Approved images, icons, and text elements appear directly in Microsoft 365 and Google Workspace.
Document agents
AI-powered agents build and refine slides using your brand’s templates, layouts, assets, and styling.
AI prompt library for editing and perfecting content
Rewrite, shorten, or polish content with an AI prompts that follows your brand tone and messaging.
Enterprise-safe AI governance
AI runs in a secure environment that enforces brand and regulatory rules across all outputs.
Brand-controlled email signatures
Automatically applied, centrally governed signatures and disclaimers keep every email consistent and compliant.
“Templafy is saving our teams up to 30% of their time. That is remarkable.”
Jessica Gates
CMO, North America, Ipsos
Brand compliance software that’s built for enterprises
There’s a reason 800+ leading enterprises choose Templafy for brand consistency.
- Security designed for the enterprise
Templafy meets rigorous global security standards, including ISO 27001, ISO 27017, and SOC 2 Type 2. Data is encrypted in transit and at rest, with full support for SSO and modern identity management. - Over a decade of partnership with Microsoft
Built on Microsoft Azure and deeply integrated with Microsoft 365, Templafy delivers a trusted, stable, and enterprise-ready environment for global organizations. - Governance that scales globally
Centralized control over templates, assets, and brand rules ensures the right content reaches the right teams, with auditability and governance frameworks suited for regulated industries. - Enterprise-grade infrastructure and reliability
A scalable cloud architecture supports global deployments, multi-market branding, and large user bases without performance trade-offs.
Read more about Templafy’s security-first approach to brand compliance software.
Additional resources
REPORT
Calculate the clear business case for template management
Break down the costs and benefits of template management so you can ensure internal buy-in.
GUIDE
Create client-ready documents in minutes
How to overcome challenges in producing high-quality client deliverables with document automation.
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“Templafy has far exceeded our expectations, enabling us to drive brand consistency across all our marketing and communications efforts with ease.”
Micah Davis
Chief Marketing Officer, Live Oak Bank
Ready to make going off-brand nearly impossible?
Book a demo with our document experts to see how Templafy enforces brand consistency everywhere your teams work.
Frequently asked questions
What is brand compliance software?
It’s software that ensures every document, presentation, and email follows your approved brand standards. It keeps templates, logos, formatting, and messaging consistent across the entire organization.
How does brand compliance software help marketing teams?
It keeps campaigns on-brand by giving marketers the right assets and templates directly in their workflow. No more outdated visuals, rogue messaging, or last-minute fixes to correct branding.
What is the best brand compliance software?
The strongest solutions offer real enforcement, not just asset storage. Look for automation, template governance, workflow integration, and enterprise-grade security. These are all areas where Templafy is built to lead.
How does brand compliance software enforce correct logo usage?
Brand compliance software automatically detects outdated or incorrect logos and surfaces the approved version. With Templafy, branded templates and rule-based updates make logo misuse nearly impossible.
How is Templafy different from other brand compliance tools?
While most tools only flag issues after the fact, Templafy prevents them. It enforces brand rules from the moment documents, presentations, and emails are created, all directly inside Microsoft 365 and Google Workspace.
What is Templafy?
Templafy is the enterprise document generation platform that automates document creation and governs AI-powered content. It helps over 800 organizations produce accurate, compliant, and on-brand documents at scale by embedding brand rules, templates, and approved assets directly into the tools employees use every day.