1. Speed up time to market 

AI presentation makers eliminate hours of manual work, so sales teams can respond to RFPs and build client proposals in minutes instead of hours. 

IComm cut proposal creation time by 92%—from 4 hours down to just 20 minutes—with Templafy’s automation tools. (Templafy) 

2. Protect your brand reputation  

Every presentation automatically follows your company’s visual identity, messaging, and compliance standards. That’s a big advantage when you consider that many employees still rely on inconsistent or outdated assets. 

69% of workers admit to searching Google for company assets like logos or boilerplate copy, which leads to off-brand or non-compliant materials. (Templafy)  

3. Reduce risk and compliance gaps 

Brand and legal compliance shouldn’t rely on manual checks. AI-powered validation ensures content always meets corporate standards, reducing the chance of non-compliant materials being shared externally. 

Organizations with governed document workflows report 30% fewer document errors and stronger brand oversight across distributed teams. (Templafy) 

4. Reduce operational costs 

When presentation creation is automated, employees spend less time formatting slides and tracking down the right content and more time doing high-value work. Across large organizations, those time savings add up fast, translating into major cost reductions year over year. 

BDO Canada saved $1.65 million annually after automating document creation and improving efficiency across teams. (Templafy)  

5. Keep presentation quality consistent at scale 

The best PowerPoint AI platforms embed your brand rules and assets directly into the creation process. By connecting templates, content libraries, and approved visuals to PowerPoint, they ensure every presentation reflects the same professional standard. 

Global consultancy firm ERM ensures brand consistency across 7,500 employees in 40+ countries by automating document creation with Templafy. (Templafy)  

6. Stay future-ready with AI 

Enterprise operations are rapidly going AI-first, and document creation is one of the biggest opportunities. Automating how presentations and proposals are built delivers immediate impact: faster output, higher accuracy, and stronger brand control across every team. 

63% of companies highlight GenAI content generation as one of the most valuable use cases for enterprise adoption. (Mckinsey) 

1. Brand governance 

When thousands of presentations are being made every week, brand consistency becomes a daily challenge. The right platform builds control into every step, so teams can create confidently without going off track. 

Look for tools that: 

• Automatically apply approved logos, colors, templates, and brand assets 
• Centralize control over templates and slide libraries 
• Restrict access to outdated or unapproved content 
• Include built-in approval workflows and brand checks before sharing 

2. Compatibility with your tech stack 

A platform is only as strong as its connections. Enterprise teams already rely on Microsoft 365, SharePoint, CRMs, and DAMs, so your PowerPoint AI tool should work seamlessly with them. That way, content is always up-to-date and accurate.  

Look for tools that: 

• Integrate deeply with Microsoft PowerPoint and Copilot 
• Connect directly to SharePoint, OneDrive, DAMs, and CRMs 
• Sync templates and assets automatically in real time 
• Update slides instantly when linked content changes 

3. Enterprise-grade security and compliance

Presentations often contain confidential data, so security can’t be optional. A strong platform protects sensitive information and meets enterprise compliance standards from day one. 

Look for tools that: 

• Meet SOC 2 Type II and ISO 27001 certification standards 
• Offer role-based access controls and detailed permissions 
• Comply with GDPR and offer flexible data residency options 
• Encrypt data in transit and at rest 
• Support single sign-on (SSO) and multi-factor authentication 

4. Easy adoption and scalability 

Rolling out new technology only works if people actually use it. The best PowerPoint AI tools fit naturally into existing workflows, so employees can get started quickly and IT teams can manage growth with ease. 

Look for tools that: 

• Work natively inside PowerPoint 
• Provide a simple, intuitive user experience 
• Include central dashboards for user and permission management 
• Offer automated rollout through Microsoft 365 or Azure AD 
• Deliver analytics that help monitor adoption and usage  

5. AI that drives business results 

Speed is important, but accuracy and control matter more. The right kind of AI understands your brand, content, and compliance needs. It helps teams work faster without sacrificing quality or trust. 

Look for tools that: 

• Generate presentations using your company’s templates and content 
• Produce outputs that are editable, transparent, and easy to review 
• Build in quality checks and compliance steps before finalization 
• Are designed for enterprise communication, not casual use 

Templafy: Enterprise governance and brand compliance 

Best for enterprises that need consistent, compliant presentations (and every other business document) built inside Microsoft 365 

Templafy’s AI-powered document agents work directly inside PowerPoint, so teams can build branded, client-ready presentations without ever leaving the tools they already use. There’s nothing new to learn or install—it all happens within PowerPoint’s familiar interface. 

Just describe what you need, whether that’s a pitch deck, board presentation, or sales proposal. Templafy builds it automatically using your company’s approved templates, assets, and data from systems like your DAM, CRM, SharePoint, and Microsoft Copilot. That way, every slide is accurate, compliant, and on-brand, no matter who creates it. 

And it’s not limited to presentations. Templafy works the same way across Microsoft Word, Excel, and Outlook, automating proposals, reports, contracts, and emails with the same precision and control. 

Highly suitable for enterprise use. Purpose-built for governance, scale, and use within Microsoft 365. 

Watch the video to see Templafy’s document agents in action.  

Microsoft Copilot: Built-in AI assistance in Microsoft 365 

Best for enterprises already working in Microsoft 365 that want to speed up slide creation, editing, and everyday document tasks 

Copilot is Microsoft’s native AI companion, designed to help you work faster across PowerPoint, Word, Excel, and Outlook. Inside PowerPoint, you can ask it to summarize a report, turn a Word document into a presentation, or rewrite and restyle existing slides, all in seconds. It’s great for quick first drafts, brainstorming ideas, and cutting down repetitive formatting work. 

Copilot focuses on productivity, not governance. It won’t enforce brand rules or manage approved content libraries, which is why many enterprises pair it with governance platforms that handle brand control and compliance across every document. 

Suitable for enterprise use. Strong productivity value, but limited governance features.   

Beautiful.ai: Automated design and smart formatting 

Best for business teams that want to produce clean, professional presentations quickly without design experience 

If you hate fiddling with text boxes, this one’s for you. Beautiful.ai automatically adjusts layouts, charts, and visuals as you build, keeping every slide sharp and balanced. It’s perfect for teams that need high-quality decks fast—think internal updates, pitches, or reports. 

However, it’s a standalone app rather than a Microsoft 365 tool, so you’ll need to export decks to PowerPoint (.pptx) for enterprise workflows. It’s efficient for small teams, but managing branding and compliance across a large organization is more challenging. 

Moderately suitable for enterprise use. Good for design efficiency, limited for governance and scale.   

Canva: Design-first presentations and marketing content 

Best for creative teams that value design flexibility and content variety 

Canva brings creativity to the forefront with thousands of templates, an extensive stock media library, and AI-powered features like Magic Design that automatically arrange layouts. It’s a go-to for marketing, education, and training materials that need visual impact. 

Brand Kits help maintain a consistent look and feel, but true governance lives outside the Microsoft ecosystem. For most enterprise workflows, exporting to PowerPoint is required. Canva shines as a creative companion but doesn’t offer the compliance or integration depth large organizations need. 

Somewhat suitable for enterprise use. Ideal for creative content, less so for secure document management. 

Pitch: Real-time team collaboration for sales and startups 

Best for fast-moving teams that rely on collaboration and analytics for pitching and client work 

Pitch enables teams to build presentations together in real time, track slide engagement, and connect with apps like Slack and Google Drive. It’s particularly popular among startups and agencies needing fast iteration and shared editing. 

While powerful for teamwork, it lacks deep Microsoft integration and enterprise-grade governance. It’s better suited for smaller organizations with lighter compliance needs. 

Limited suitability for enterprise use. Great collaboration, light governance. 

1. No built-in brand governance or compliance  

Most AI tools can make slides look good, but not necessarily right. They don’t enforce your company’s brand identity, messaging standards, or legal disclaimers. That means every presentation needs to be manually reviewed before it’s shared externally. 

Without centralized control, teams often reuse old logos, choose the wrong fonts, or copy outdated boilerplate content, leading to compliance issues and inconsistent branding. 

Less than 3 in 10 (27%) workers use the latest company-approved version of relevant assets when creating content. (Templafy) 

2. Limited integration with enterprise systems 

Presentations aren’t created in isolation—they rely on the latest data, assets, and templates from internal systems like DAMs, CRMs, or SharePoint. But most PowerPoint AI tools don’t connect to these sources. 

This leaves employees hunting down files manually, reusing outdated content, or duplicating work across teams. The result? Disconnected, inaccurate presentations that undermine trust and waste time. 

50% of knowledge workers’ time is spent creating or prepping documents (The ECM Consultant)   

3. No administrative oversight or AI governance 

Enterprises need guardrails around AI use. Without prompt controls, approval workflows, or review mechanisms, there’s no way to manage what the AI generates or ensure it aligns with company standards. 

This lack of oversight turns AI from a time-saver into a risk, requiring extra layers of manual review to correct errors or inappropriate content. 

Compliance breaches from manual doc errors are 2.7x more likely (Ponemon Institute) 

4. Weak security and data compliance 

Security is often treated as an afterthought in consumer-grade tools. Many lack enterprise certifications like SOC 2 Type II or ISO 27001, and few offer encryption, data residency options, or role-based access controls. 

For organizations handling sensitive financial or client data, that’s a dealbreaker. An unsecured platform can expose the business to legal and reputational risk. 

The average enterprise loses $12.9M annually to poor content and data quality (Gartner) 

5. No scalability for distributed teams 

Generic AI tools might work well for a small team, but they rarely scale. Enterprises need centralized template management, role-based permissions, and analytics to track adoption. Without them, every region or department ends up creating content their own way. 

43% of a knowledge worker’s day is spent creating documents in Microsoft 365 (Microsoft) 

Step 1: Let document agents handle the heavy lifting 

Open PowerPoint and describe what you need, for example: “Create a sales proposal for Big Client Ltd. highlighting our cloud solutions.” In seconds, the document agent assembles a complete, branded presentation using your company’s approved templates, assets, and live data from connected systems like your CRM, DAM, or SharePoint. 

Every slide is formatted correctly, uses current brand assets, and includes accurate, compliant content that is ready to share or present immediately. 

You can also mention Templafy inside Microsoft 365 Copilot to surface templates and generate presentations directly within the Copilot interface. 

Watch the video

Step 2: Use Templafy’s AI Assistant to polish your content 

Once your presentation is built, highlight any text you want to improve, whether that is a title, a sentence, or a full slide, and select a smart prompt like “Make more concise,” “Improve tone,” or “Elaborate further.” 

Admins can also set custom prompts for different teams so that sales, legal, or marketing departments always write in the right tone and style. The AI Assistant helps you tighten, elevate, and refine while keeping every word true to your brand voice. 

Check out Templafy’s AI Assistant demo videos to see how it works inside PowerPoint, Word, Excel, Outlook, and more.