Option 1: Use built-in Microsoft governance features

Microsoft’s built-in security and compliance controls are essential, but they aren’t enough on their own to govern Copilot. They form the foundation, not the full solution. 

Microsoft Purview is the data security and compliance layer for Microsoft 365 and Copilot. In simple terms, it helps you: 

• Identify and classify sensitive data 
• Apply sensitivity labels and DLP policies 
• Control who can access which information 
• Monitor and audit user activity 

What Purview doesn’t do is shape how Copilot-generated presentations actually look. It won’t decide which templates Copilot should use, how logos or colors are applied, or whether slides contain the right legal text or approved messaging. 

That’s why most enterprises use Purview for security and compliance, then layer additional tools on top to manage brand consistency, content quality, and the everyday governance Copilot doesn’t cover. 

Option 2: Add manual review processes

Even with strong automation in place, manual reviews are necessary. The trouble is, most enterprises don’t manage them well. Once content starts moving through long email chains or multi-step approval workflows, things slow down fast.

The risks with manual review for enterprises: 

• They can’t keep up with the volume of AI-generated content 
• Reviews become slow and expensive 
• Bottlenecks build as more people need to approve the same deck 
• Quality varies depending on who’s reviewing and how busy they are 
• Even experienced reviewers miss things under pressure 

A better way forward 
Document automation platforms can apply brand rules, legal text, and compliance checks at the point of document creation. This dramatically reduces the need for heavy review cycles.

Option 3: Use Microsoft’s Organization Assets Library  

Many teams (especially smaller or less complex ones) rely on Microsoft’s Organization Assets Library because it puts approved templates and brand assets directly inside PowerPoint. But, while It’s a helpful starting point, it doesn’t enforce brand or compliance standards at the scale larger enterprises need. 

Where it helps: 

• One central place for approved templates and visuals 
• Easier to find brand-safe assets inside Office 
• Copilot can reference approved materials 

Where it falls short: 

• Provides access but doesn’t enforce correct usage 
• No automated checks for brand rules or legal text 
• Outdated files in personal drives still influence Copilot 
• No validation that a finished deck is compliant or on-brand 

Enterprises often pair the Organization Assets Library with a document automation platform for stronger control. For example, platforms like Templafy automatically apply the right templates, logos, layouts, and disclaimers during document creation.  

Option 4: Build custom Copilot agents with Copilot Studio 

One of the best ways to add more control around Copilot is to introduce AI agents that guide how content is created. Many organizations do this through Copilot Studio, where they build custom Copilot agents that ask gated questions, pull from approved sources, and generate tailored business documents.  

The challenge with custom agents 

Custom agents can be powerful. The downside is that they take time, specialist skills, and ongoing maintenance to keep up with changes in Copilot, compliance rules, and business needs. They’re also not ideal when you need broad, everyday guardrails for all presentations or want something that can be deployed quickly without months of custom development.  

A better approach 

That’s why most enterprises lean on prebuilt governance tools or APIs that already know which templates, assets, and rules to apply. This approach gives you consistent, on-brand documents straight away, and keeps custom agents reserved for the smaller set of high-value workflows that truly need them. 

Option 5: Use Templafy to bring governance and consistency to Copilot 

The most effective way to keep Copilot PowerPoint presentations on-brand and compliant is to add a governance layer that works alongside Copilot.  

Templafy is a content enablement and document automation platform that connects Copilot to approved templates, brand assets, and compliance rules. Every presentation starts from the right building blocks instead of whatever Copilot happens to find. 

Templafy guides the AI towards trusted, centrally managed materials. That means your teams still get the speed of Copilot, but within boundaries that protect your brand and reduce risk. 

How it works with Copilot 

Templafy lives inside the tools people already use, like PowerPoint, Word, and Teams. Users can stay in their normal flow, use Copilot to draft or refine content, and rely on Templafy to supply the right templates, slides, images, and text snippets in the background. The result is faster document creation with far less manual fixing afterwards. 

Key benefits for enterprises 

• Fast to get started: Templafy can usually be rolled out in weeks, not months, with support to handle setup and onboarding so teams see value quickly. 
• Easy to keep up to date: When brand or legal teams change templates, wording, or disclaimers, those updates are pushed to everyone automatically—no need to rebuild custom agents or retrain users. 
• One place for everything: The same platform can manage sales decks, reports, HR documents, contracts, and more, so different teams aren’t all solving the same problems in different ways. 
• Built for enterprise use: Templafy is designed for large organizations, with strong security and compliance standards, so you can use it alongside Copilot for important business documents with confidence. 

Accelerate revenue cycles across sales and client-facing teams

Sales teams respond to opportunities faster when proposals, RFPs, and pitch decks take minutes instead of weeks. Employees spend less time on formatting and hunting for assets, and more time on strategic, revenue-generating work. 

IComm cut proposal creation time by 92%—from 4 hours down to just 20 minutes—with Templafy’s automation tools. (Templafy) 

Protect your brand reputation at enterprise scale 

Whether it’s a pitch deck, a contract, or an engagement letter, every document automatically follows your visual identity, messaging, and compliance standards. This consistency applies across all teams and locations, eliminating the risk of off-brand materials reaching clients or regulators. 

Global consultancy firm ERM ensures brand consistency across 7,500 employees in 40+ countries by automating document creation with Templafy. (Templafy)      

Reduce compliance risk across regulated document types

Automating the inclusion of required disclaimers, sensitivity labels, and regulatory language eliminates manual errors and demonstrates due diligence during audits.  

Organizations with governed document workflows report 30% fewer document errors and 92% faster document cycles. (Templafy) 

Achieve rapid, substantial ROI organization-wide

Automation translates directly into cost savings through reduced labor hours, eliminated rework, and faster time-to-market across every department producing high-volume documents.  

Organizations with 10,000 users achieve 1,239% ROI over three years, with $25.1 million in benefits and payback in under 3 months. (Forrester Total Economic Impact of Templafy)  

Free IT from maintenance burden across the organization 

Centralized template management and automatic updates eliminate the need for IT to maintain document systems, deploy updates, or support users on brand standards. 

95% of IT involvement is eliminated once Templafy is deployed, freeing resources for strategic initiatives. (Forrester Total Economic Impact of Templafy)