The first wave of enterprise AI was all about adoption and getting AI into the hands of employees. Now the challenge is control. How do we make outputs enterprise quality instead of AI slop? How do we add guardrails that keep AI compliant? And how do we curb the growing spend on tokens?

That’s what “Curb your AI” is about.

It means giving AI a clear track to run on by connecting it to company knowledge, trusted content, data, and business rules, so it does not have to guess what “good” looks like every time. When AI operates inside that governed track, teams spend less time fixing outputs, less time regenerating content, and less money on unnecessary token usage.

A huge amount of AI token usage is unnecessary. Most AI vendors use consumption‑based pricing, so every extra paragraph of context, every upload, and every regeneration has a direct cost.

In practice, employees are pasting huge prompts into AI, uploading long documents, keeping conversations open for weeks, and asking models to rebuild content and structures again and again. The model is being used for long, exploratory back‑and‑forth rather than precise, high‑value generation.

Enterprises are paying AI to create content that already exists. Tokens are spent on recreating brand guidelines, presentation structures, legal disclaimers, approved messaging, and standard responses instead of focusing on what truly needs to be new. Without a more efficient way to steer those workflows, the path to a finished document becomes unnecessarily costly.

Templafy connects your AI to Document Agents that already know your templates, layouts, approved content, and business rules. Instead of forcing AI to figure everything out from scratch, Templafy provides structure around the generation process so the model only spends tokens where it creates value.

There are four key ways that can reduce AI token usage by up to 60 percent:

Every document type has different requirements. An RFP response doesn’t look like a financial report. A sales proposal has different needs to an audit letter or a board presentation. Trying to solve every use case with one generic AI experience inevitably leads to compromises.

Custom Document Agents allow organizations to create agents tailored to specific document workflows. You might have an RFP agent that knows your standard responses and pricing logic, a reporting agent that knows which data and compliance requirements apply, and a sales deck agent that knows which stories and visuals are approved. 

Each agent brings in only the context needed for that specific task. That means stronger first drafts, less risk that important documents drift away from approved standards, and lower token spend because the model is not processing information that is irrelevant to the job at hand.

Watch the video to see them in action.

We talk a lot about enterprise benefits, but Templafy is just as beneficial for the end user. If it’s not easy, fast, and effective, it won’t get adopted, no matter how important the governance story is.

In practice, creating a finished document with Templafy is as simple as asking for it. Users stay in the tools where they already work, whether that is Microsoft 365 or their preferred AI assistant, open a Document Agent, and describe what they need.

Templafy then assembles the document from approved templates, content, and branding, and uses AI only where it adds value. Instead of spending hours on repetitive document work, employees get a business-ready document. Their time goes into refining the message, tailoring it to the audience, and achieving their goals, not fixing formatting, brand, and compliance issues.

Watch the product explainer video to see how simple it is for the user. 

Exactly. We were seeing more and more users start their document creation process inside AI tools, so it made sense to meet them there rather than force a change in behaviour.

Templafy MCP connects AI tools such as ChatGPT, Claude, and Copilot to Templafy Document Agents. That means users can start in the AI platform of their choice while still accessing approved templates, content, branding, and business rules, and still end up with business ready Microsoft 365 documents.

It’s simply the platform evolving to match how people actually work. We are also rolling out a new Edit Agent to help users refine and improve outputs even further inside those same workflows. For enterprises, the important thing is that governance, consistency, and quality do not disappear just because employees choose a different starting point.

Because this isn’t new territory for us.

We’ve spent more than a decade helping enterprises automate document creation, manage templates centrally, and keep business‑critical documents accurate, compliant, and on brand. Organizations like KPMG, BDO, and other global firms already rely on Templafy to keep high‑volume, high‑stakes documents under control.

Document Agents are the AI‑powered evolution of that same mission to eliminate manual document work. As AI becomes more powerful, that foundation matters even more. The more content you can generate, the more you need a way to control what it’s generated from and how it shows up in front of clients, regulators, and partners. That’s why enterprises that care deeply about documents are comfortable trusting us with this next chapter.

Read our customer stories to see how Templafy’s AI-powered solutions solve real business challenges.