Template Management & Document Content Management
Streamline daily content creation processes and automate compliance in your company.
Automate workflows, control brand and legal compliance, and move your templates and documents online.
Businesses produce countless documents, presentations, emails, contracts, you name it – every day. A template management system improves the processes around these core business operations for the entire company, and allows users to create professional, on-brand documents faster.
Dynamic Template Management
Automatically personalize business documents for every user, put an end to manual updates, and store all your templates and best practice content in one place for easy access.
What makes a template dynamic? Office templates are born static, while dynamic templates insert data automatically when a user opens a new file or edits an old one. Elements like personal data, company branding, and department-specific or location-specific info appears automatically when a document is created. Automating these processes saves people a lot of time and hassle, and helps them be compliant by default.
What makes a template management system dynamic? Change is constant in business, so even organisations with a good data structure to support their templates will regularly find that data outdated. A dynamic template management system like Templafy makes it easy to address change and roll out updates to the whole company instantly. Everything is handled through the intuitive Templafy interface and available online. The need for IT involvement is removed, and all templates, documents and content assets are accessible locally or through the cloud.
Office Template Distribution
Enjoy unrestricted access to all company templates – right within your preferred office suite – whether working from your phone or office desktop, and publish updates company-wide instantly.
Not everyone likes learning new technologies, even the ones that make life markedly easier. So we built Templafy to work in the office applications you’re already using. Whether that’s Microsoft Office, LibreOffice, Apple iWork, Google Drive, etc. etc., Templafy integrates with these applications. You can also work directly from the Templafy app, ensuring you have the same level of access no matter where you are or which device you’re using.
On the management side, Templafy enables updates to be rolled-out to users instantly – to the whole company or specific users and teams only – for changes of any scale. Large projects like company rebrands can be launched internally in one go, as can small but important disclaimer changes on legal contracts.
Document Compliance Management
Secure visual and legal compliance in all company content with the help of the Templafy BrandChecker, and access to only up-to-date templates.
It usually takes longer to produce great work – an on-brand presentation or a compliant contract – if you need to check you’re following guidelines as you go. Templafy flips that reality. Our system helps you create professional and compliant documents faster by automating compliance.
Create a new file or open an old one to edit the same way as always – our document content management system ensures that you are automatically following the guidelines. Templafy only shows you current and on-brand content, with any updates instantly available to you. If old files you’ve opened from your desktop contain any outdated elements, you’ll get an alert from the Templafy BrandChecker to change what’s incorrect, easily getting you back on track. You can also use the BrandChecker to quickly assess and correct your work as you go, so you never need to second guess if the fonts, colors and other elements you’re using are on-brand.
Digital Asset Management
Easily find and access brand assets like logos, images and videos from within your office software, and increase the use of any existing DAM systems.
Every serious company invests in brand and content assets that help it communicate more persuasively and consistently. Templafy ensures these assets are actually used – daily and correctly – by making them accessible from Microsoft Office or any other preferred office platform.
Templafy shows up as a task pane within these office applications, giving users access to the company assets right as they’re creating documents and presentations. Users are helped to work more intuitively, and assets are regularly used. Templafy also integrates with other Digital Asset Management systems and content stores like Dropbox or Box, enabling your existing DAM software to be brought inside of Office as well.
Dynamic Document Builder
Save time when creating or editing files and eliminate manual and repetitive work with task panes that feed you best practice and regularly used content.
The pace of business is fast, so people need help to get the most out of their workday. Templafy’s task panes give users quick and easy access to everything they need to work smart – all the best practice content the company has already created, text snippets that have proven to be effective, and the images, videos, slides and templates to make their work more dynamic, all right within the office applications they’re already using.
Best practice templates and prefigured design solutions guide users to create professional work with impact, without the need for digital or design skills. While integrated task panes make everything available from one place. With Templafy, employees are helped to produce better work faster, and with less hassle.
Companies and teams that are ‘document heavy’, like HR and Legal, can especially reduce the time spent creating files, with ‘drag and drop’ text elements eliminating the need for slow and repetitive tasks.
Content Access Management
Control in detail who has access to which content by assigning permission levels to individual users, teams or entire departments.
Secure compliance even further by filtering access to templates and content according to user profiles. Employees will only see and have access to content that’s relevant for them, reducing the risk of incorrect templates and elements being used, and saving users time when searching through the system.
For companies with offices in several locations, multiple brands, or mobile and freelance users, access control becomes even more important.
Related Blog Posts
Let's show you how much time, effort, and IT resources you can save with a simple template management process put in place.
Let's show you how much time, effort, and IT resources you can save with a simple template management process put in place.Read more
Digital Asset Management Systems And User Adoption: How To Make It Work
Most Digital Asset Management systems are optimized for storage, not usage, and without getting staff on board with DAM, productivity goals can’t be fully realised.Read more