Your students care about your brand.

Ensure your brand is consistently applied to all internal and external communications. With Templafy, it's possible to have centralized brand governance in every document produced across all departments and offices in your university, training organization or school. Templafy is working with top educational institutions to increase productivity and brand compliance so that faculty and staff can spend more time on what really matters: educating people.

Get In Touch


Templafy integrates with Aarhus University’s Microsoft applications so that employees can access everything needed to quickly create on-brand documents and presentations.

Aarhus University chooses Templafy to stay on-brand


“The greatest overall benefit is the on-brand scalability, flexibility and Templafy's Library features, which is particularly optimizing the time Aarhus University employees spend on case processing documents.”


PIA HVID TØNNESEN
Digital Project Manager,
Corporate Communications, Aarhus University

  

Read case study

Benefits of using Templafy:

Consistently on-brand

Templafy brings your educational institution’s custom brand assets directly inside all documents, presentations and emails. To assist your institution in maintaining a strong international brand identity, faculty and staff across all departments and offices will be notified if any old documents they wish to re-use contain inconsistent fonts, color themes or logos.

Compliance with less hassle

With Templafy, you can trust that faculty and staff across all different departments and office locations have access to your most up-to-date and best-practice content, such as letter and contract templates and presentation slides. Templafy also automatically formats your documents and emails with correct fonts, professional style conventions and legal disclaimers.

Increased productivity

Streamline your document creation process. Templafy will automatically format your documents, presentations and emails, reducing the need for unnecessarily repetitive and tedious steps. Templates, images and commonly used text elements are easily available inside Office applications so less time is wasted on building documents from scratch.

Reduce IT Support

Templafy’s centralized administration platform empowers compliance and branding teams to easily administer updates so all staff and faculty can create on-brand, compliant and up-to-date documents. Authorized administrators can instantly and easily roll out new branding and compliance updates across your entire institution without needing IT support.

Trusted by Organizations Across the Globe

Templafy has several powerful features to empower educational institutions to easily produce on-brand and compliant work

Template & Content Access with Library

 

  • All document templates, images and text elements are easily accessed from within the office applications used by your staff.
  • Personalized document templates and digital assets, such as images, are accessible on any device, both online and offline.
  • Templafy integrates seamlessly with your organization’s existing IT infrastructures.
  • Our simple, centralized administration platform allows non-IT staff to easily update and deploy best-practice content and manage access rights online.

Watch this short video to see how it works

 

 

Brand consistency with BrandChecker

  • Brand assets such as fonts, colors and logos are automatically checked for compliance.
  • Brand assets are automatically validated against your organization’s visual guidelines.
  • Templafy’s BrandChecker allows employees to reuse old documents but notifies them if any elements are off-brand or outdated and makes it easy to update them.

Watch this short video to see how it works

 

Personalization with Dynamics

  • All your document templates, such as admission letters and research grant proposals, are automatically adapted to each individual employee, combining up-to-date details about your institution with staff and faculty information.
  • Single users can switch been multiple user profiles to work from different offices and regions or write on behalf of colleagues (with permission of course).
  • Legal disclaimers based on your employee profile and organization’s brand elements are dynamically applied to every single document.

Watch this short video to see how it works

 

 

Document Automation with Builder

  • Templafy’s Builder intuitively guides employees to create letters, research proposals and other documents via simple automated forms right within their Office applications.
  • Streamline the creation of both standardized and complex documents, removing unnecessarily repetitive steps.
  • Employees are empowered with access to your educational institution’s latest text elements, slides, charts etc. as document building blocks.

Watch this short video to see how it works

 

 

Email Signature Manager

  • Centrally manage compliant, personalized and on-brand email signatures throughout the entire institution.
  • Signatures are added without emails being sent to third-party servers meaning emails don’t leave your security walls unnecessarily.
  • Automatically updates fonts, formatting and legal disclaimers in emails.

Watch this short video to see how it works

 

 

Templafy integrates with your existing infrastructure

Templafy is seamlessly integrated directly into Word, PowerPoint, Excel, and Outlook. It also integrates with the document management systems and digital asset management systems your firm is already using.

Integrations include iManage, Box, Cumulus, Getty Images, DropBox, OneDrive, SharePoint, Bynder and more. Custom integrations are also possible on request.

With Templafy, users will never have to leave the Office platform to search for content or templates, maximizing productivity and ensuring full compliance.

Relevant Articles

Public institutions should ask these four key questions about their document and template management

Here is how you can guide the management team on the benefits and mitigated risks from migrating your documents to a secure, cloud-based, on-brand and regulatory-compliant document management system.

Read more 

Common Microsoft Office productivity fails and how to avoid them

Is your company still desktoping? Perhaps it is time to take your software applications to the cloud.

Read more 

Request your free trial to get started, or get in touch for more details.

Try it out Get in touch