Your students care about your brand.

Ensure your brand is consistently applied to all internal and external communications. With Templafy, it's possible to have centralized brand governance in every document produced across all departments and offices in your university, training organization or school. Templafy is working with top educational institutions to increase productivity and brand compliance so that faculty and staff can spend more time on what really matters: educating people.

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Templafy provides easy access to centrally managed presentation templates, slides and images right within office applications.

University of Southern Denmark

University of Southern Denmark chooses Templafy to stay on-brand

“With Templafy installed on all university computers, both Macs and PCs, more people use on-brand templates and images. It’s easy for everyone to find the templates and digital assets they need. Now there’s no excuse for going off-brand.”

Graphic Designer, Communications
University of Southern Denmark

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Benefits of using Templafy:

Consistently on-brand

Templafy brings your educational institution’s custom brand assets directly inside all documents, presentations and emails. To assist your institution in maintaining a strong international brand identity, faculty and staff across all departments and offices will be notified if any old documents they wish to re-use contain inconsistent fonts, color themes or logos.

Compliance with less hassle

With Templafy, you can trust that faculty and staff across all different departments and office locations have access to your most up-to-date and best-practice content, such as letter and contract templates and presentation slides. Templafy also automatically formats your documents and emails with correct fonts, professional style conventions and legal disclaimers.

Increased productivity

Streamline your document creation process. Templafy will automatically format your documents, presentations and emails, reducing the need for unnecessarily repetitive and tedious steps. Templates, images and commonly used text elements are easily available inside Office applications so less time is wasted on building documents from scratch.

Reduce IT Support

Templafy’s centralized administration platform empowers compliance and branding teams to easily administer updates so all staff and faculty can create on-brand, compliant and up-to-date documents. Authorized administrators can instantly and easily roll out new branding and compliance updates across your entire institution without needing IT support.

Trusted by Organizations Across the Globe

Templafy has several powerful features to empower educational institutions to easily produce on-brand and compliant work

Template & Content Access with Library


  • All document templates, images and text elements are easily accessed from within the office applications used by your staff.
  • Personalized document templates and digital assets, such as images, are accessible on any device, both online and offline.
  • Templafy integrates seamlessly with your organization’s existing IT infrastructures.
  • Our simple, centralized administration platform allows non-IT staff to easily update and deploy best-practice content and manage access rights online.

Watch this short video to see how it works



Personalization with Dynamics

  • All your document templates, such as admission letters and research grant proposals, are automatically adapted to each individual employee, combining up-to-date details about your institution with staff and faculty information.
  • Single users can switch been multiple user profiles to work from different offices and regions or write on behalf of colleagues (with permission of course).
  • Legal disclaimers based on your employee profile and organization’s brand elements are dynamically applied to every single document.

Watch this short video to see how it works



Email Signature Manager

  • Centrally manage compliant, personalized and on-brand email signatures throughout the entire institution.
  • Signatures are added without emails being sent to third-party servers meaning emails don’t leave your security walls unnecessarily.
  • Automatically updates fonts, formatting and legal disclaimers in emails.

Watch this short video to see how it works



Future-proof technology

Templafy integrates with your existing infrastructure

Templafy is seamlessly integrated directly into Word, PowerPoint, Excel, and Outlook. It also integrates with the document management systems and digital asset management systems your firm is already using.

Integrations include iManage, Box, Cumulus, Getty Images, DropBox, OneDrive, SharePoint, Bynder and more. Custom integrations are also possible on request.

With Templafy, users will never have to leave the Office platform to search for content or templates, maximizing productivity and ensuring full compliance.

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