Templafy Email Signature Manager

The one true enterprise solution for professional email signature management

software for managing email signatures on mobile

Why is email signature management important?

The thought and care taken when composing professional emails can be completely betrayed by an email signature containing inaccurate information or old branding. Luckily, you can rely on Templafy’s Email Signature Management Software to help keep your company’s email signatures on-brand, compliant, and up-to-date.

Created for enterprise

Why Customers Use Templafy’s Email Signature Manager


  • All emails across brands, regions and languages stay on-brand and contain relevant legal disclaimers.
  • Signatures are added without emails being sent to third-party servers outside your control.
  • Employee contact information is kept up-to-date and multiple user profiles available per employee.
  • Enables control of multiple marketing campaigns.



Certified Microsoft Gold Partner

“The rapidly growing number of emails sent from mobile devices and websites has increased the complexity of consistently and securely managing brand elements, marketing messages and legal disclaimers. We’re excited Templafy now offers a cloud-based solution to manage enterprise email signatures while improving brand governance.”

Sajan Parihar
Microsoft Azure Platform at Microsoft Corp

On-brand and compliant

  • Email signatures with an up-to-date company look and feel.
  • Automatically updates any off-brand corporate email signature content.
  • Filtering of marketing campaigns and legal disclaimers based on user groups

Keep employees on-brand, and say goodbye to DIY email signatures

Enterprise security

  • Simple centralized administration for managing multiple regions, business units and brands.
  • The first enterprise email signature solution to securely attach email signatures within an organization’s security firewall.
  • Global brand and legal disclaimer updates easily rolled out across all employees and devices

Robust and scalable governance solution for global organizations

See before you send

  • Users can preview their email signature before sending, avoiding embarrassing double sign-offs.
  • Easy to use interface for both admins and users.
  • Prompts users to input their current information.

An intuitive product that users trust, and admins love

Customer case: Leading Insurance Company

How this leading insurance company gained full control of the 50,000 emails their employees send every day.

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Case Study: Email Signature Management in Microsoft Azure

Secure email signature manager powered by Templafy & Microsoft Azure.

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Free guide: "Email Signature Solutions"

Do's and don'ts, and what to be aware of when choosing the best email signature software for an enterprise.

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Office 365 signature management

Email signature for Microsoft Outlook

Due to the complexities of aligning and controlling email signatures, enterprises require their professional email signatures to be handled outside of Outlook. It can be a difficult task to find the right software to use for this. Scale, security, and the risk of interception must all be considered when deciding how to manage professional email signatures. Templafy’s office 365 outlook signature enables email signatures to be managed for every employee, on whichever device they use. This means that the full potential of professional email signatures can be successfully harnessed, with campaigns easily set up and governed through them. Through Templafy, enterprises can control their email signature management process through their own tenant, meaning the risk of inception by third party vendors is reduced.

Gain full control of all professional email signatures in your company