Modernize and transform your document creation

Templafy’s simple cloud-based solution can empower every government agency employee to create up-to-date, compliant and on-brand documents, presentations and emails.

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The Capital Region of Denmark’s employees can easily access on-brand presentation templates and on-brand digital assets from within their Microsoft Office applications.

Read how Templafy centrally manages the Capital Region of Denmark's document templates and content

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Benefits of using Templafy:

Consistently on-brand

Templafy brings your government agency’s custom brand assets directly inside all documents, emails and presentations. To assist your agency in maintaining a strong brand identity, employees across all departments and offices will be notified if any old documents they wish to re-use contain inconsistent fonts, color themes or logos. Simplify the creation of documents that are on-brand yet personalized to every agent.

Compliant

With Templafy, your institution can trust that employees across all different departments and office locations have access to your most up-to-date and best-practice content, such as letter and contract templates and presentation slides. Templafy automatically formats your documents and emails with correct fonts, important professional style conventions and legal disclaimers.

Boost productivity

Templafy will automatically format your documents, presentations and emails, reducing the need for unnecessarily repetitive and tedious steps when creating them. Templates and commonly used text elements are easily available inside Office applications so less time is wasted on building documents from scratch.

Easy integration with DMS

We understand that you will have existing Document Management Systems (DMS) in place to organize documents and case processing. Templafy integrates seamlessly with your existing DMS to simplify the process of managing and sharing business templates in your agency. Use your existing DMS to organize the compliant, on-brand and up-to-date documents you are easily able to create with Templafy.

Trusted by Organizations Across the Globe

How Templafy empowers government agencies to produce best-practice content and maintain strong brand integrity

Templafy has several powerful features to assist your agency's employees when creating documents, emails and presentations

Template & Content Access with Library

 

  • All document templates, images and text elements are available to your agency’s employees within Office applications.
  • Personalized document templates and digital assets, such as images, are accessible on any device, both online and offline.
  • Templafy integrates seamlessly with your existing IT infrastructures.
  • Our simple, centralized administration platform allows non-IT staff to easily update and deploy best-practice content and manage access rights online.

Watch this short video to see how it works

 

 

Brand consistency with BrandChecker

  • Brand assets such as fonts, company colors and logos are automatically checked for compliance.
  • Brand assets are automatically validated against your organization’s visual guidelines.
  • Templafy’s BrandChecker allows employees to reuse old documents but notifies them if any elements are off-brand or outdated and makes it easy to update them.

Watch this short video to see how it works

 

Personalization with Dynamics

  • All your document templates, such as letters and reports, are automatically adapted to each individual employee, combining the up-to-date details of your agency with employee information.
  • Single users can switch been multiple user profiles to work from different offices and regions or write on behalf of colleagues (with permission of course).
  • Legal disclaimers based on your employee profile and government agency’s brand elements are dynamically applied to every single document.

Watch this short video to see how it works

 

 

Document Automation with Builder

  • Templafy’s Builder intuitively guides employees to create proposals, reports and other documents via simple automated forms right within their Office applications.
  • Streamline the creation of both standardized and complex documents, removing unnecessarily repetitive steps.
  • Employees are empowered with access to your government agency’s latest text elements, slides, charts etc. as document building blocks.

Watch this short video to see how it works

 

 

Email Signature Manager

  • Centrally manage compliant, personalized and on-brand email signatures firm-wide.
  • Signatures are added without emails being sent to third-party servers meaning emails don’t leave your security walls unnecessarily.
  • Automatically updates fonts, formatting and legal disclaimers in emails.

Watch this short video to see how it works

 

 

Templafy integrates with your existing infrastructure

management systems your firm is already using.

Integrations include iManage, Box, Cumulus, Getty Images, DropBox, OneDrive, SharePoint, Bynder and more. Custom integrations are also possible on request.

With Templafy, users will never have to leave the Office platform to search for content or templates, maximizing productivity and ensuring full compliance.

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